Booking Policies
Clear terms for deposits, payments, cancellations, and seasonal availability
Pricing Information
Pricing Policies
Transparent terms and conditions for all our services
Deposits & Payment Terms
Deposit Required
30% deposit to secure booking
Balance Due
4 weeks before event date
Payment Plans
Payment plans available for bookings over £3,000
Accepted Methods
- Bank transfer (BACS)
- Credit/debit card
- Payment plans for larger bookings
Cancellation Policy
More than 12 weeks before event
Deposit refunded minus £150 admin fee
8-12 weeks before event
50% of deposit refunded
Less than 8 weeks before event
Deposit non-refundable
We strongly recommend event insurance
Factors Affecting Final Price
Several factors influence the final price for your event
Date & Season
- •Peak season (May-September): Standard pricing
- •Off-peak season: Potential discounts available
Location
- •Northamptonshire: No travel fees
- •Peterborough, Cambridgeshire, Rutland, Leicestershire: No travel fees
- •Other counties: Travel fees may apply (typically £100-£250)
Duration
- •Single day: Base price
- •Weekend: Package pricing applies
- •Extended bookings: Discounts for 4+ days
Guest Numbers
- •Within package capacity: No extra charge
- •Over capacity: Additional staff/equipment charged separately
Venue Requirements
- •Standard access: No additional fees
- •Difficult access: Potential extra labor charge
- •No power available: Generator hire required
Customization Level
- •Standard setup: No extra charge
- •Custom branding: From £150
- •Bespoke styling: From £250
What's NOT Included in Pricing
These items are your responsibility unless arranged separately
Alcohol/beverages for bar service (unless arranged separately)
Food/catering (unless arranged separately)
Film licensing for public screenings
Venue hire fees
Guest accommodation (other than glamping)
Additional entertainment or services
Temporary Event Notices (we provide guidance)
Seasonal Availability & Pricing
Service availability and pricing varies throughout the year
Peak Season: May - September
- Standard pricing applies
- Book 12-18 months ahead for best availability
- Weekend dates fill quickly
Shoulder Season: April, October
- Standard pricing
- Better availability
- Good weather odds
Off-Peak Season: November - March
- Horse Box Bar: Available year-round
- Outdoor Cinema: Evening events only
- Glamping: Limited availability (March/October only)
- Potential 10-15% discounts on off-peak bookings